Websites for event planners, producers and event managers

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Q0100:00:30Channel

A wedding planner website built around the moment a couple decides to reach out

A wedding planner website earns its keep by showing real weddings fast on a phone and making it obvious how to check date availability, because most couples compare several planners in one sitting before they message anyone.

Book a demoPlans from $127 a month

Q0200:02:00Notes

What usually goes wrong for wedding planners and coordinators

  • 01

    The current site is one long photo feed with no way to filter by venue type, season or style, so a couple has to scroll past dozens of irrelevant weddings.

  • 02

    There is no clear way to ask about a specific date, so couples message through Instagram instead and inquiries get lost.

  • 03

    The site loads slowly on a phone, which is where almost every couple is looking while comparing planners.

  • 04

    Packages and pricing ranges are never mentioned, so couples who cannot afford the planner still take a call before finding out.

Q0300:03:10Fit

What the package does for wedding planners and coordinators

Answer: The pieces that matter most for a wedding planner are the real-weddings portfolio organized by venue and style, a page per planning level, and the date-first form. On Showtime, the AI Engine covers the Saturday problem: missed calls get a text back, and the chat and text agent answer couples and book consultations while you are at a wedding.

See every feature
Wedding reception tables with pink floral centerpieces, candles and glassware, set before guests arrive
The kind of detail a couple scrolls a real-weddings page to find.Photo: Matheus Bertelli on Pexels

Q0400:04:20Build

The pages your site will carry

  1. 01Home
  2. 02About
  3. 03Full planning
  4. 04Partial planning and coordination
  5. 05Day-of coordination
  6. 06Portfolio by venue type
  7. 07Real weddings
  8. 08Contact and date inquiry

Q05 00:06:40 Tooling

Date-first inquiry form

Asks for the wedding date, venue, guest count and planning level up front, so you can tell at a glance whether the date is open before you even open the message.

Q0600:08:30House

What wedding planners tell us

  • If you only look at the design you miss the best bit, which is the inquiry form. Every submission arrives with event format, venue and technical requirements filled in, which used to take us a second email to obtain. We answer properly on the first reply far more often than we used to.

    Celia NorthwoodNew business coordinator, hybrid conference production teamNaperville, Illinois

    Got: Inquiry form and response workflow for event production briefs (Load-In)

  • My first check was simple: open the event production briefs page on a mobile and try to get in touch. The essentials are within the first screen, with an obvious way to inquire. Sending the link by text during a call finally works the way it should.

    Abigail HollisterFront office lead, charity gala production companySt. Petersburg, Florida

    Got: Mobile navigation and page layout for event production briefs (Load-In)

Q06.500:09:10Case file

Case studies for wedding planners and coordinators

See all 20 case studies

Q0700:09:40Patch

Everything in the plans, feature by feature

Answer: every plan includes the website, hosting, search foundations, articles and monthly care; Showtime adds the AI Engine (AI receptionist, missed-call text back, chat and text-message agents); Encore adds the Content Engine's faster article schedule.

Every feature, and the lowest plan that includes it
FeatureLoad-InShowtimeEncore
Pages that open before the elevator pitch is finishedIncludedIncludedIncluded
A dedicated page for every kind of event you runIncludedIncludedIncluded
A portfolio organized by event type, not one long photo feedIncludedIncludedIncluded
An inquiry form that reaches the right person, every timeIncludedIncludedIncluded
Weekly researched articles, written for event searchIncludedIncludedIncluded
The AI Engine: text-back and a day-of chat conciergeNot includedIncludedIncluded
The Content Engine: a faster publishing scheduleNot includedNot includedIncluded
A client portal from day oneIncludedIncludedIncluded
A press and sponsor page that stands in for the deck you keep emailingIncludedIncludedIncluded
A page for every city or region you actually serveIncludedIncludedIncluded
An AI receptionist for the calls your team cannot takeNot includedIncludedIncluded
An AI chat on your site and a text-message agent that booksNot includedIncludedIncluded
SEO, answer-engine and AI-search foundations, built inIncludedIncludedIncluded
A local ranking guarantee with a real remedyIncludedIncludedIncluded
Managed hosting, SSL and security, never billed separatelyIncludedIncludedIncluded
Your domain, in your name, and your content if you leaveIncludedIncludedIncluded
5 revisions a month, any size, no hourly billingIncludedIncludedIncluded
A move from your current site that keeps what already ranksIncludedIncludedIncluded
Privacy, terms, cookie and accessibility pages that come with the siteIncludedIncludedIncluded
Monthly fee$127$267 + AI usage$647 + AI usage

Every plan carries the same $697 one-time build fee, invoiced only after your site is live and approved. AI usage on Showtime and Encore is billed monthly in arrears at what our providers charge us, with no markup. Text-message carrier fees are passed through at cost.

Q0800:10:40Plans

Three ways to run it

  • Load-In

    The website, fully managed, live in 7 days

  • Showtime On air

    Everything, plus the AI Engine, live in 10 days

  • Encore

    Everything, plus the Content Engine, live in 15 days

Compare the plans

Q0900:13:00Q and A

Questions from wedding planners and coordinators

Can the site show pricing without scaring couples off?

Yes. Most planners show a starting range rather than exact numbers, framed around what each planning level includes, so a couple can self-select before messaging. We write that copy with you during onboarding.

Can couples filter the portfolio by venue or style?

Yes. The portfolio is organized by venue type and style from the start, so a couple looking for a barn wedding is not scrolling past ballroom photos to find one.

Does the inquiry form check date availability?

It asks for the date and routes it into your CRM or calendar immediately, so you see it as soon as it comes in. It does not connect to a live calendar automatically unless your CRM supports that.

What if we only do a few weddings a year?

The build and pricing are the same regardless of volume. A smaller planner often benefits most from the portfolio and real-wedding pages, since those are what a couple actually uses to decide.

How fast can a wedding planner website go live?

7 days on Load-In from your onboarding call, 10 on Showtime with the AI Engine, and 15 on Encore.

Can we write about venues we work at often?

Yes. Venue guides and real weddings at those venues make useful articles and pages, and they help couples searching for that venue find you. Every article is sourced and you approve topics you care about.

Will couples see our reviews?

Yes, once you have them. We add real reviews with the couple's permission, and mark them up as reviews for search engines. We never publish invented reviews.

What if we move into corporate events later?

Add a corporate event page as a single revision. The site structure is built to grow by event type.

Q1000:15:20Cross-fade

Other sides of the industry we build for

Q1300:29:00Curtain

See it built for wedding planners

A live walk-through, on your screen, of the site you would get. Plans from $127 a month, $697 build fee after launch.

Book a live demo Compare the three plans