Websites for event planners, producers and event managers

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Q0100:00:30Channel

A corporate event website built for the person filling out a procurement form

A corporate event or conference producer website earns its keep by giving a procurement contact the case studies, capabilities and logistics proof they need to shortlist you, in the format a business buyer expects rather than a wedding-style photo gallery.

Book a demoPlans from $127 a month

Q0200:02:00Notes

What usually goes wrong for corporate event and conference producers

  • 01

    The current site reads like it was built for weddings, with no case studies or capabilities page a procurement team can forward internally.

  • 02

    There is no way to show scale: attendee counts, AV capability or past client logos, so the site does not answer the first question a buyer asks.

  • 03

    RFP responses take days because none of the standard information lives on the site and has to be re-written from scratch every time.

  • 04

    The site has no page built for a specific event format, like a hybrid conference or an incentive trip, so it never ranks for those searches.

Q0300:03:10Fit

What the package does for corporate event and conference producers

Answer: For a corporate or conference producer the heavy lifting is done by the capabilities page, case studies and the RFP-ready form, backed by a site fast enough to open on a locked-down corporate network. Structured data and answer-first pages help when a buyer asks an AI assistant for conference producers in your city.

See every feature
An empty conference auditorium with tiered seating facing a stage and two projection screens
Scale and format are the first things a procurement contact looks for.Photo: Grace Kusta Nasralla on Pexels

Q0400:04:20Build

The pages your site will carry

  1. 01Home
  2. 02About and leadership
  3. 03Capabilities
  4. 04Case studies
  5. 05Conference production
  6. 06Hybrid and virtual events
  7. 07Incentive and corporate travel events
  8. 08Contact and RFP request

Q05 00:06:40 Tooling

RFP-ready request form

Captures event format, attendee count, date range and budget band, and routes it to whoever owns proposals, so a first response goes out same day instead of after a round of internal forwarding.

Q0600:08:30House

What corporate producers tell us

  • If you only look at the design you miss the best bit, which is the inquiry form. Every submission arrives with event format, venue and technical requirements filled in, which used to take us a second email to obtain. We answer properly on the first reply far more often than we used to.

    Celia NorthwoodNew business coordinator, hybrid conference production teamNaperville, Illinois

    Got: Inquiry form and response workflow for event production briefs (Load-In)

  • Our old event production briefs routine was a shared inbox and crossed fingers. Requests are assigned automatically, with a backup for when the owner is away. Holiday cover stopped being an archaeological exercise.

    Julian SinclairBriefs administrator, conference production companyBurlington, Vermont

    Got: Inquiry assignment and staff handover for event production briefs (Load-In)

Q06.500:09:10Case file

Case studies for corporate event and conference producers

See all 20 case studies

Q0700:09:40Patch

Everything in the plans, feature by feature

Answer: every plan includes the website, hosting, search foundations, articles and monthly care; Showtime adds the AI Engine (AI receptionist, missed-call text back, chat and text-message agents); Encore adds the Content Engine's faster article schedule.

Every feature, and the lowest plan that includes it
FeatureLoad-InShowtimeEncore
Pages that open before the elevator pitch is finishedIncludedIncludedIncluded
A dedicated page for every kind of event you runIncludedIncludedIncluded
A portfolio organized by event type, not one long photo feedIncludedIncludedIncluded
An inquiry form that reaches the right person, every timeIncludedIncludedIncluded
Weekly researched articles, written for event searchIncludedIncludedIncluded
The AI Engine: text-back and a day-of chat conciergeNot includedIncludedIncluded
The Content Engine: a faster publishing scheduleNot includedNot includedIncluded
A client portal from day oneIncludedIncludedIncluded
A press and sponsor page that stands in for the deck you keep emailingIncludedIncludedIncluded
A page for every city or region you actually serveIncludedIncludedIncluded
An AI receptionist for the calls your team cannot takeNot includedIncludedIncluded
An AI chat on your site and a text-message agent that booksNot includedIncludedIncluded
SEO, answer-engine and AI-search foundations, built inIncludedIncludedIncluded
A local ranking guarantee with a real remedyIncludedIncludedIncluded
Managed hosting, SSL and security, never billed separatelyIncludedIncludedIncluded
Your domain, in your name, and your content if you leaveIncludedIncludedIncluded
5 revisions a month, any size, no hourly billingIncludedIncludedIncluded
A move from your current site that keeps what already ranksIncludedIncludedIncluded
Privacy, terms, cookie and accessibility pages that come with the siteIncludedIncludedIncluded
Monthly fee$127$267 + AI usage$647 + AI usage

Every plan carries the same $697 one-time build fee, invoiced only after your site is live and approved. AI usage on Showtime and Encore is billed monthly in arrears at what our providers charge us, with no markup. Text-message carrier fees are passed through at cost.

Q0800:10:40Plans

Three ways to run it

  • Load-In

    The website, fully managed, live in 7 days

  • Showtime On air

    Everything, plus the AI Engine, live in 10 days

  • Encore

    Everything, plus the Content Engine, live in 15 days

Compare the plans

Q0900:13:00Q and A

Questions from corporate event and conference producers

Can the site handle an RFP process rather than a simple inquiry?

Yes. The request form is built to capture what a proposal actually needs first, and a capabilities page and case studies live on the site so less has to be written from scratch for each RFP.

Can we show client logos and past events without naming confidential details?

Yes. Case study pages are written to your comfort level, from full client names to anonymized descriptions of scale and format, and you approve the wording before launch.

Do you build pages for hybrid or virtual event formats?

Yes, as a page in your event-type set alongside in-person formats, written around the specific logistics and proof points that format needs.

How fast can a page be added for a new service line, like incentive travel?

One revision, turned around within 2 to 5 working days once you send the copy and any example photos.

Can the site show our security and compliance posture to procurement?

We can write a clear page about how you handle client data, insurance and venue requirements, from the facts you provide. We do not make certifications or claims you cannot evidence.

Can we gate a capabilities PDF behind a form?

Yes. A download form can collect the buyer's details and route them to your CRM before the PDF is sent.

Do you write the case studies?

Yes, from the facts, photos and numbers you give us, at the level of detail your clients allow. You approve every one.

Can the AI receptionist handle corporate calls?

On Showtime and Encore it answers questions about your services, takes the format, dates and attendee count, and books a call with your team. Anything needing a quote goes to a person.

Q1000:15:20Cross-fade

Other sides of the industry we build for

Q1300:29:00Curtain

See it built for corporate producers

A live walk-through, on your screen, of the site you would get. Plans from $127 a month, $697 build fee after launch.

Book a live demo Compare the three plans